Managing Technology Inside An Organization

“I’m putting myself towards the maximum possible use, that is all I believe that any conscious entity can ever aspire to do.” – In the HAL 9000 computer, 2001: An Area Journey

With regards to technology solutions for the business you can easily get transported away using the latest-and-finest gadgets and solutions. Everybody is fine with having the most recent shiny factor. In bigger organizations, managing technology may become troublesome because of competing and duplicative technology demands. Left unfettered, the organization technology platform can look like a “spaghetti bowl” with time. Frequently may be the situation, new technology demands are posted with no business situation to aid their investment.

I’m a big proponent of getting non-technology business leaders play an energetic role within the resolution of the technology solutions utilized in an organization. While it is advisable to have an IT perspective from the technical interface perspective, getting non-IT personnel drive technology solutions frequently result in decisions according to thebusiness requirements of the business. As a result, any technology request will need a strategic business plan to aid an investment.

Form A Technology Committee: This is actually the oncoming of your technology approval process. Produce a technology committee that is representative of various personnel from mix-functional departments. Consider selecting an operations, marketing, accounting, technology and finance member for this team. This committee is billed with allowing the process for submitting technology solution demands for that organization in addition to supplying the prioritization and eventually, approval from the demands.

Create A Submittal Process: Natural inside a well-considered technology strategy for a corporation is creating a process for that submission of ideas. Following a “garbage-in, garbage-out” mindset, creating a detailed process for submission can help get rid of the “nice to haves” and concentrate the committee on real, tangible solutions. This method shouldn’t only range from the technology solution identified, but because importantly, the company situation because of its justification. For approved projects within the queue, a regular monthly communication should be delivered to the business recapping the game from the committee.

Focus Work: A technology committee creates focus through the organization. While it is always good to possess every new iteration of technology that will get released, that’s impractical and pricey. The committee can sort out supplying a higher-level perspective around the entire enterprise as it is thinking about all demands. All to frequently, departmental demands possess a inclination to become produced inside a silo, with simply the outcome with that department considered.

Must Have Versus. Nice To Possess: This can be a biggie. You can easily believe that an apple iphone 3 becomes obsolete when the apple iphone 4 is released, however when the technology operates through the committee, the “nice to haves” usually fail as a result of insufficient business situation. The committee enables the business to operate by having an impartial interference regarding technology. The committee is billed with improving Return on investment on technology solutions and as it is comprised mix-departmentally, tthere shouldn’t be “pet” projects.

One Project, Main Issue: I’ve headed a technology committee previously and also the finest “aha” moment for me personally was the quantity of similar technology solutions which were being presented from various departments. Had many of these demands been recognized, the business might have overspent IT dollars in addition to produced duplicative methods to exactly the same issues. The committee enables because of its people to “go above” the fray from the organization and examine the technology demands within the main issue. The committee’s goal was to make sure that any approved request was accretive towards the overall company.

Produce A Business Situation: This really is the easiest method to obvious the clutter. Ask employees what they desire from the technology solution and also the committee is going to be inundated with ideas. Keep these things submit in business situation (cost justification for that investment) with their solution and concepts are considerably reduced. The company situation for any technology solution will not only help in identifying if the investment makes it worth while, but additionally forces the writer to consider how this solution interfaces inside the existing platform.

Publish Analysis: Lastly, carefully calculating the company situation proforma from the actual cost/return from the projects not just supports the submitter responsible, but the committee. The idea of the publish analysis is not to “call someone out”, but instead offer an impartial financial overview of the work. Without this kind of publish analysis measurement to carry this team accountable, the committee eventually assists no purpose.